Here are my time saving ideas for women in business, some of them I use, and some of them just make a lot of sense.

It’s probably only in the last few years that I’ve made more of an effort to use tools to help me with my business. As I started to get busier and started to feel like I wasn’t very organised it helped me feel a bit more in control.

It’s still a work in progress and I am still known as “half a job Madden” (my maiden name) but I try 🤣! So here are my time saving ideas for women in business

Use automation tools

Use automation tools to streamline tasks and save time. For example, you might use an email automation tool to send out newsletters or a social media scheduling tool to schedule posts in advance.

I use Mailerlite currently, after finding Mailchimp was just too complicated when it came to automation (and the cheeky monkeys charge you for this, where as Mailerlite is free) and I use Buffer to schedule LinkedIn, Google my business and Pinterest.

Those 3 places are where I get most of my leads so it makes sense to automate as much as I can to ensure that I can keep up with posting – and not lose my mind.

Outsource tasks

Outsource tasks that you don’t have the time or expertise to handle yourself, such as bookkeeping or marketing.

Consider hiring a virtual assistant to take away some of the tasks that you don’t enjoy, don’t have time for or you’re just not very good at (although I sometimes worry I’d be doing very little in my business if I stuck to this 😂).

Use templates

Create templates for common tasks or documents to save time on formatting and editing.

I use Canva for all my social media posts, blogpost images and for Pinterest and it saves me so much time. I have about 10 different templates that I use, they’re already branded and I just need to add a title, photos or a video or a combination of all 3.

Set boundaries

Set boundaries with your clients and team to protect your time and avoid overcommitting. Though if you work out how to do this let me know 🤣.

• Having set working hours
• Perhaps only check your email on a morning and then at the end of the day
• Have a set da where you do certain tasks (I usually only do discovery calls on Mondays and fridays0
• Don’t work weekends.

Personally I think the problem with this is that if you enjoy what you do, it’s hard to stop doing it…

Batch tasks

Group similar tasks together and tackle them in batches to save time.

I try to get all my call’s done on certain days and every Monday I schedule content for the coming week/month.

I definitely don’t manage it every week, but its the aim. It stops me from multi-tasking and my usual problem of not finishing one thing before starting something else.

Use a project management tool

Use a project management tool to track progress, assign tasks, and communicate with team members. This doesn’t have to be anything more complicated than using something like Asana or Trello.

I use Asana for keeping my blog idea’s together, and for social media posts too. Once I have used an idea I move it to another column.

I’ve also used it as a tick list at home. It allows me to assign tasks to Andrew (he gets a lovely email to remind him 🤣) and check where we are with something. It was brilliant when we moved house.

Use a time-tracking tool

Use a time-tracking tool to better understand how you are spending your time and identify areas where you can be more efficient.

I have to admit I tried this once and was horrified at all the rubbish I do, that definitely doesn’t help my business – scrolling insta, watching video’s on tiktok…. but it did encourage me to start a job and finish it before moving on to something else.

Simplify your to-do list

Simplify your to-do list by breaking tasks down into smaller, more manageable chunks.

I absolutely love this idea because it means your list gets to be even longer, but you can tick more off it quickly!!

Now tell me I’m not the only person to add things to their list when it’s already been done…. mmm no ok… I don’t do that either 🤦‍♀️.

Overall there are an absolute ton of ideas for how to save time, the important thing is finding what works for you. There’s no point having fancy systems if you don’t use them!

And when you’re ready, here are three ways that I can help you:

1) Visit my blog for tips on VISIBILITY.

Every week I discuss strategies to improve your visibility, get over your fear of visibility and my latest shoots.  Read here

2) Plan a bespoke photoshoot.

We can plan a shoot based on what you actually need (read more) or you could join me at a Branding Day.

3) Join ‘Visibility School’.

Visibility school is a membership group where you get 12 months of photoshoots, a fab little Facebook group and a Visibility Toolkit (new for 2023 members) . Read